Consents and Agreements

Member Privacy Policy

NAMHP Member Privacy Policy

Effective Date: 9/25/2024

The National Alliance of Mental Health Providers (NAMHP) is committed to protecting the privacy and confidentiality of its members and website visitors. This Privacy Policy outlines how we collect, use, disclose, and safeguard your personal information in accordance with applicable laws and regulations.

By accessing and using the NAMHP website and member portal, you agree to the terms of this Privacy Policy. If you do not agree with these terms, please refrain from using our services.

1. Information We Collect

By accessing or using the member portal of NAMHP, you agree to be bound by the following terms and conditions. If you do not agree with these terms, please refrain from using the portal. The organization reserves the right to modify these terms at any time, and any changes will be effective immediately upon posting.

Personal Information

We may collect personal information that you voluntarily provide when you:

Register for membership with NAMHP
Create or update a member profile on the portal
Submit inquiries via the website or email
Participate in online forums, discussions, or events
Subscribe to newsletters, updates, or other communications

Personal information collected may include, but is not limited to:

Name
Contact information (e.g., email address, phone number)
Professional credentials (e.g., licensure, certifications)
Payment details for membership dues or event fees
Login credentials for the member portal

Non-Personal Information

We may also collect non-personal information automatically as you interact with our website, including:

IP address
Browser type and version
Pages visited and time spent on the website
Referring/exit pages
Device type

This information is collected through cookies and other tracking technologies to help improve your experience and our website functionality.

2. How We Use Your Information

NAMHP uses the information we collect to:

Provide access to the member portal and its services
Manage your membership and participation in NAMHP
Facilitate professional networking and communication among members
Respond to your inquiries and provide support
Process payments for membership and events
Send you updates, newsletters, and important organizational communications
Improve the functionality and user experience of our website and member portal
Ensure the security and integrity of our website and member space

3. Use of AI

NAMHP may utilize artificial intelligence (AI) technologies to enhance the experience and services provided to members. AI may be used in the following ways:

Content Personalization: To tailor recommendations, resources, and content based on individual member preferences and interactions.
Administrative Efficiency: To automate processes such as registration, communication, and resource management.
Data Analysis: To analyze survey responses, feedback, and user behavior, helping NAMHP improve its offerings and identify areas for organizational development.

AI tools are only used for organizational and operational purposes. They are governed by strict privacy standards, and NAMHP ensures that these technologies do not infringe upon your privacy rights. Human oversight is always maintained in AI-driven processes that affect members.

4. How We Share Your Information

NAMHP values the privacy of its members and does not sell or share your personal information with third parties for marketing purposes. We may share your information under the following circumstances:

With third-party service providers: NAMHP may use trusted third-party services for payment processing, website hosting, or email communication. These providers are contractually bound to protect your information and use it solely for the services provided to NAMHP.
To comply with legal requirements: NAMHP may disclose your personal information when required to do so by law or in response to legal proceedings, such as subpoenas, court orders, or government requests.
For organizational purposes: Information may be shared with NAMHP leadership and committee members to manage organizational activities, such as advocacy efforts, continuing education, and member engagement.

5. Confidentiality and Member Portal Privacy

NAMHP members have access to a member-only portal designed for professional collaboration, education, and networking. NAMHP expects members to respect the confidentiality of information shared within the member space. This includes but is not limited to:

Discussions in member forums and online events
Documents, resources, and tools shared by NAMHP or individual members
Sensitive information related to advocacy strategies and organizational decisions

Members are prohibited from sharing any confidential information outside of the NAMHP portal without explicit consent from NAMHP or the individual who shared the information.

6. Data Security

NAMHP takes the security of your personal information seriously and uses reasonable technical and organizational measures to protect it from unauthorized access, disclosure, alteration, or destruction. These measures include:

Secure login processes and password protection for member accounts
Encryption of payment transactions and sensitive data
Regular monitoring of our systems to identify and address potential security vulnerabilities

While we strive to protect your information, no system can be guaranteed 100% secure. You are responsible for safeguarding your login credentials and notifying NAMHP immediately if you suspect any unauthorized access to your account.

7. Cookies and Tracking Technologies

NAMHP’s website uses cookies and similar technologies to enhance your browsing experience. Cookies are small text files that are stored on your device and allow us to recognize you on future visits. These may be used to:

Remember your login credentials
Track usage patterns and site performance
Personalize your experience on our website

You can modify your browser settings to block cookies or alert you when cookies are being used. However, disabling cookies may limit some functionalities of the website and member portal.

8. Your Rights and Choices

As a member or website visitor, you have certain rights regarding the personal information we collect and use. You may:

Access or request a copy of your personal information stored by NAMHP
Update or correct your personal information through your member profile or by contacting us directly
Request the deletion of your personal information, subject to legal and contractual obligations
Opt out of receiving marketing communications by following the instructions in any email communication

9. Third-Party Links

The NAMHP website may contain links to third-party websites or services. This Privacy Policy does not apply to those websites, and NAMHP is not responsible for the privacy practices or content of third-party sites. Please review the privacy policies of those sites before providing any personal information.

10. Changes to this Privacy Policy

NAMHP reserves the right to update this Privacy Policy at any time. We will notify members and website visitors of significant changes by posting the updated policy on our website and indicating the effective date. We encourage you to review this policy periodically.

11. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or the handling of your personal information, please contact us at:

National Alliance of Mental Health Providers (NAMHP) Email: info@namhp.org

Confidentiality Agreement

NAMHP Member Confidentiality Agreement

Effective Date: 9/25/2024

As a condition of membership with the National Alliance of Mental Health Providers (NAMHP), I agree to the following terms related to confidentiality and the protection of sensitive information shared within the organization.

1. Confidential Information

I understand that by joining NAMHP, I may have access to certain confidential, proprietary, and sensitive information, including but not limited to:

Discussions, forums, and communications between members.
Documents, tools, and resources shared within the membership portal.
Information related to NAMHP’s advocacy strategies, organizational initiatives, and future plans.
Personal or professional information shared by members.

2. Obligation of Confidentiality

I agree to keep all confidential information private and secure, and I will not share, distribute, or disclose any confidential information to non-members or third parties without prior written consent from NAMHP or the individual member who shared the information.

3. Use of Confidential Information
I will use the confidential information only for the purposes of collaboration, networking, professional development, and advocacy within NAMHP. I will not use any confidential information for personal gain or commercial purposes outside of NAMHP’s mission.

4. Protection of Information
I will take all reasonable measures to protect the confidentiality of information shared within NAMHP’s member space, including:

Not sharing or copying confidential materials without consent.
Not discussing confidential information in public or non-secure environments.
Immediately reporting any unauthorized use or breach of confidentiality to NAMHP.

5. Duration of Confidentiality

The obligation to maintain the confidentiality of the information extends beyond my membership and remains in effect indefinitely, unless otherwise released in writing by NAMHP or the individual member whose information is involved.

6. Consequences of Breach
I understand that any breach of this confidentiality agreement may result in the termination of my NAMHP membership and potential legal action. NAMHP reserves the right to revoke access to the membership portal or take any necessary steps to protect its members and its mission.

By submitting this membership form and becoming a member of NAMHP, I acknowledge that I have read, understood, and agree to abide by this Confidentiality Agreement.

If you have any questions, concerns, or requests regarding these Term of Use, please contact:

National Alliance of Mental Health Providers (NAMHP) Email: info@namhp.org

NAMHP Member Code of Conduct

Effective Date: 9/25/2024

Welcome to the National Alliance of Mental Health Providers (NAMHP) member portal. As a professional organization committed to advancing the field of mental health, NAMHP upholds the highest standards of ethical conduct and professional behavior. This Code of Conduct is intended to foster a safe, respectful, and productive environment for all members. By accessing and participating in the NAMHP member portal, you agree to adhere to the following principles:

1. Professionalism

Members are expected to maintain a high standard of professionalism in their interactions on the NAMHP portal. This includes, but is not limited to:

Respectful Communication: Engage in constructive and respectful discussions. Disrespectful, abusive, or hostile behavior, including discriminatory remarks or personal attacks, will not be tolerated.
Confidentiality: Maintain the confidentiality of any sensitive information shared within the portal. Members are prohibited from sharing confidential discussions, documents, or information outside of the NAMHP portal without explicit permission from the source or organization.
Collegiality: Foster a spirit of collaboration and mutual support. NAMHP is a community for learning, sharing, and growing, and members should seek to contribute to that atmosphere of collegiality and goodwill.

2. Confidentiality of Member Information

Members must respect the privacy and confidentiality of other members and the information shared within the portal. This includes:

Patient/Client Information: Members are strictly prohibited from sharing any confidential client or patient information. If discussing case examples for educational purposes, any identifiable information must be removed to ensure compliance with HIPAA and other privacy regulations.
Professional Information: Information shared by members, including intellectual property, research, or proprietary tools and resources, must not be shared or distributed without the explicit consent of the contributor.

3. Use of the Portal

The NAMHP member portal is intended to be a professional space for:

Advocacy: Members are encouraged to share resources, strategies, and information related to advocacy efforts for mental health professionals.
Education & Professional Development: The portal may be used to share continuing education opportunities, training resources, and relevant professional development tools.
Support and Collaboration: Members may seek and offer support from fellow professionals regarding issues related to practice management, self-care, and navigating professional challenges.

Members should refrain from using the portal for:

Unauthorized Advertising or Promotion: The member portal is not a space for self-promotion, including advertising services, products, or events unless expressly permitted by NAMHP.
Personal or Non-Professional Use: Members should avoid using the platform for non-professional purposes, including personal disputes or unrelated discussions.

4. Diversity, Equity, & Inclusion

NAMHP is committed to fostering a diverse and inclusive professional community. Members must:

Respect Diversity: Recognize and respect the diversity of professional experiences, cultural backgrounds, identities, and perspectives within the NAMHP community.
Promote Inclusion: Strive to create a welcoming environment for all members, particularly those from underrepresented or marginalized groups in the mental health field.
Avoid Discrimination and Harassment: Discriminatory comments, harassment, or any other behavior that marginalizes individuals based on race, ethnicity, gender, sexual orientation, religion, disability, or other protected categories is strictly prohibited.

5. Intellectual Property and Content Use

Members must respect the intellectual property rights of others. This includes:

Proper Attribution: When sharing articles, tools, research, or other resources, members should always provide appropriate credit to the original authors or creators.
Content Usage: Do not post, upload, or distribute content that infringes on copyright, trademark, or other proprietary rights.

6. Ethical Practice and Compliance

Members are expected to comply with the ethical standards and guidelines of their respective licensing or certifying bodies, such as the American Psychological Association (APA), the National Association of Social Workers (NASW), or other relevant professional organizations. This includes adherence to professional boundaries, patient/client confidentiality, and general professional ethics.

Members should report any ethical violations they witness or experience within the NAMHP portal to the NAMHP leadership.

7. Reporting Violations

Violations of this Code of Conduct will be taken seriously. NAMHP reserves the right to take disciplinary actions, including suspension or termination of membership privileges, for members who engage in behavior that violates this Code of Conduct. If you witness or experience any violations of this Code of Conduct, please report the issue to NAMHP leadership immediately.

8. Consequences of Violations

Members found to be in violation of the Code of Conduct may face consequences, including but not limited to:

Warning or Reprimand: Minor violations may result in a formal warning or reprimand.
Suspension of Access: For more serious or repeated violations, members may be suspended from accessing the portal.
Termination of Membership: In cases of severe violations, NAMHP reserves the right to terminate membership and portal access.

9. Amendments and Updates

NAMHP reserves the right to update or amend this Code of Conduct as necessary. Any changes will be communicated to members via the member portal or email. By continuing to use the portal after such changes, you agree to abide by the updated Code of Conduct.

10. Contact Information

For any questions or concerns regarding this Code of Conduct, or to report a violation, please contact:

National Alliance of Mental Health Providers (NAMHP) Email: info@namhp.org

Member Portal Terms of Use

Terms of Use for NAMHP Member Portal

Welcome to the National Alliance of Mental Health Providers (NAMHP) Member Portal. By accessing and using this member space, you agree to the following terms and conditions. These terms apply to all members and users of the NAMHP portal. Please read them carefully.

1. Acceptance of Terms

2. Eligibility

This portal is intended for use by registered members of NAMHP. You must be a current member in good standing to access the portal.

3. Confidentiality

As a professional organization, NAMHP values the privacy and confidentiality of its members. By using this portal, you agree to keep all discussions, documents, and shared information within the member space confidential. This includes, but is not limited to:

Information shared by other members in forums, chats, or private messages.
Proprietary documents, tools, or resources provided by NAMHP or its affiliates.
Discussions related to NAMHP’s advocacy strategies, organizational developments, or future plans.

You agree not to share or distribute any content or information from this portal outside of the membership without explicit written consent from NAMHP or the individual member concerned.

4. Use of AI

NAMHP may use artificial intelligence (AI) tools and services to enhance the member experience and optimize portal functionality. This may include, but is not limited to:

Automating certain administrative processes such as scheduling, communications, and content management.
Analyzing member interactions and feedback to improve resources, tools, and professional development offerings.
Providing personalized content or recommendations to members based on their interests and activity within the portal.

The use of AI will always be conducted in a manner that protects member privacy and confidentiality. By using the portal, you agree to NAMHP’s use of AI for these purposes. For more information, please review our Privacy Policy.

5. Use of Portal Content

The content provided on the NAMHP Member Portal is for the exclusive use of its members for professional development, networking, and collaboration. You may not use this portal for:

Commercial purposes unrelated to NAMHP’s mission.
Sharing or selling membership information or resources to third parties.
Posting inappropriate or unprofessional content, including offensive, discriminatory, or defamatory language.

6. Member Conduct

All members are expected to conduct themselves in a professional manner when using the portal. The following behaviors are prohibited:

Harassment, bullying, or abusive behavior towards other members.
Posting or sharing false, misleading, or harmful information.
Spamming, unsolicited advertising, or self-promotion not approved by NAMHP.

NAMHP reserves the right to revoke membership access to the portal in cases of inappropriate behavior.

7. Intellectual Property

All content provided through the NAMHP portal, including documents, images, text, logos, and other materials, are the intellectual property of NAMHP or its members. You may not copy, reproduce, distribute, or create derivative works from any content on the portal without permission.

8. Security

You are responsible for maintaining the confidentiality of your login information. NAMHP will never ask you for your password in any unsolicited communication. Please notify NAMHP immediately if you believe your account has been compromised.

9. Third-Party Links and Resources

The NAMHP portal may contain links to third-party websites or resources. NAMHP is not responsible for the content, products, or services on third-party websites, and these links do not imply endorsement by NAMHP.

10. Termination of Access

NAMHP reserves the right to terminate your access to the portal at its discretion, without notice, for violations of these terms or other policies, or for any reason that NAMHP deems harmful to its members or mission.

11. Updates to Terms of Use

NAMHP may modify these Terms of Use at any time. We will notify members of significant changes, but it is your responsibility to review these terms regularly. Continued use of the portal after changes have been made constitutes your acceptance of the revised terms.

12. Limitation of Liability

NAMHP shall not be liable for any damages, losses, or harm resulting from your use of the portal. This includes but is not limited to, technical failures, loss of data, or unauthorized access to your account.

13. Governing Law

These Terms of Use are governed by and construed in accordance with the laws of [Insert Jurisdiction]. Any disputes arising from the use of the portal will be resolved in the appropriate courts within that jurisdiction.

If you have any questions, concerns, or requests regarding these Term of Use, please contact:

National Alliance of Mental Health Providers (NAMHP) Email: info@namhp.org